OSHA Form 300
This report will use the employee injuries entered into the program to fill out the OSHA Form 300. It will generate all the information required to fill out the OSHA 300 as long as all of the needed information has been entered into the program.
Note OSHA does not accept completed paper forms by mail or electronic forms by email. Covered establishments must submit their annual 300A, 300, and 301 data to the Injury Tracking Application (ITA). Visit the Injury Tracking Application page for more information.
Go to Reports > OSHA Form 300
Starting & Ending Dates
Enter the Starting and Ending Dates for the year you are reporting.
Form to Use
Select California, Oregon, or Federal. This allows multi-state employes to generate separate reports for each state that they have workers in. This will select entries from the injuries log based on the state entered on the location assigned to each injury log entry. It will then calculate the total employees / hours based on the state the employee worked in.
Location ID
When specific Locations / Growers are selected for the report, the average employee count and total hours worked will be based only on checks where the employee worked for the selected growers.
State
Enter your state's abbreviation.
Establishment Name
Enter the name of the establishment reporting data. The system matches the data in your case data file to your existing establishments based on establishment name.
The Establishment Name must match exactly what OSHA has on record for your company for the data to load.
Filename
Enter a name for the file that will be generated and select where this file will be saved.
Print Summary Form 300A
If you would like to print a summary of the completed Form 300A, select this option.
What is the Average Annual Employee Count based on?
The average annual employee count is based on counting employees that are issued checks with check dates within the date range requested (+30 days after the ending date) and that also have pay periods that start in the date range selected for the report (normally an entire year). Hours reported will include all hours worked for the final pay period of the year, which may include some hours worked in the following year. As a result, the exact hours worked may not match other reports which are based on check dates and/or pay period dates, but they should be relatively close to other reports such as the labor analysis report.
A sample of the completed form is seen below. This particular form only has one injury on it and it is for California use, not Federal.
How does the program calculate the annual average number of employees and the total hours all employees worked?
The program uses the process described in the OSHA instructions found here on page 9: https://www.osha.gov/sites/default/files/OSHA-RK-Forms-Package.pdf
Average Number of Employees during the Year:
The average annual employee count is based on counting employees that are issued checks with check dates within the date range requested (+30 days after the ending date) and that also have pay periods that start in the date range selected for the report (normally an entire year). Hours reported will include all hours worked for the final pay period of the year, which may include some hours worked in the following year. As a result, the exact hours worked may not match other reports which are based on check dates and/or pay period dates, but they should be relatively close to other reports such as the labor analysis report.
Total Hours all Employees Worked:
The program will add up total hours worked.
How does the program calculate salary employees when hours are recorded?
For employers that track hours worked by salary employees, the program will use the hours recorded rather than a default number of hours based on the pay period.
Why do my OSHA log totals not match my payroll reports?
If an employee is entered as a salary pay type and their hours were not recorded, the program will estimate 40 hours per week for that employee. In this case, the total hours worked calculated for the OSHA log will not match other payroll reports. This is because the payroll reports will not be doing that 40 hour per week calculation. There may also be slight differences due to calculated hours worked on a pay period vs. calendar year basis.
Because of the factors mentioned above, the OSHA log and payroll reports will likely not match exactly. If the numbers are similar, you should not need to worry about the difference.