Budget Profit or Loss

The Budget Profit or Loss compares the actual expenses for both year-to-date and specific period to the budgeted amounts for each account.

There are two ways budgets can be entered into the general ledger system.  The Budgets option on the General Ledger menu allows you to set up and retain budgets for multiple fiscal years, and budget different amounts for each month in the fiscal year for each account. 

A simpler method is to enter a budget amount on each account in the general ledger.  This is not nearly as flexible because you cannot budget different amounts for each month and you cannot retain a budget for a prior fiscal year.

Go to General Ledger > Financial Reports > Budget Profit or Loss.

Ending Report Date

Enter the ending date for this report.

Current Period Starting Date

Enter the starting date of the current period.  For instance, if you are printing the report for the ending date of 06/30/1999, and you want the current period to consist of only June's figures, enter the starting date of 06/01/1999.  If, on the other hand, you want the current period to be the quarter ending 06/30/1999, enter 04/01/1999 for the current period starting date.

Special Report

Enter the number of the special report type to print.  Leave blank if you are not using the special report feature.

Cost Center

Enter a cost center mask here, if you want to print the report for a single cost center.  The cost center mask uses question marks to match digits in general ledger account numbers. 

For example, suppose you use four digits for the general ledger account number, and reserve the decimal portion (.01 through .99 for up to 99 different cost centers) to specify the cost center.  The cost center mask you would use would look like this:  ????.01, ????.02, ????.03, etc.

If you were using a five-digit general ledger account, with the last digit specifying the cost center (giving you up to 9 different cost centers), the masks would look like this:  ????1.00, ????2.00, ????3.00, etc.

Print Account Numbers

Select this box if you want the report to include the general ledger account numbers.  Leave it deselected if you only want to see the descriptions.

Report Type

If you select Detail, all accounts will be printed.  Selecting Summary will only print accounts based on each account's "Print on Summary Report" checkbox.

Print Differences as…

Select either Percentages or Dollar Amounts, depending on how you want the report printed.

Report Style

Two report styles are available.  The Current Period & YTD Comparison option will print in the same format as the Comparison Profit or Loss Report (which compares the current year to a prior fiscal year).  The Prorated, Unspent/Deficit & Annual Budget option prints five columns: current period expense, report date balance, prorated budget amount, unspent/deficit, and the annual budget amount.

Excel File Name

If you would like to have the report exported to Excel, enter a file name here or click on the Browse button to select a filename to save the report to.  The program will export the report to Excel in a spreadsheet that is formatted as close to the printed version as possible.