Renumber Checks

The Renumber Checks option can be used to assign new check numbers to a range of check numbers.  This can be used in a variety of situations.  For example, you print a batch of checks out and forgot to make sure the starting check number was correct.  Or there is a check missing during batch printing, so the checks are numbered incorrectly.

Sometimes, the checks will be given to employees or mailed to vendors after the error is discovered.  In such situations, there is no way to void and reissue the checks with correct check numbers.  However, it is important that the check numbers are corrected in the program to bank reconcilement possible.  This is where you would use the Renumber Checks option.

The Renumber Checks option can also be used when you select the wrong bank account to use (or forget to select the right one).  Checks can be moved from one bank account to another.

Go to Payables > Utilities > Renumber Checks. The following window will open:

A screenshot of a computer Description automatically generated

Current Starting Check # / Current Ending Check #

Enter the starting and ending check numbers for the range of checks that you need to renumber.

Check Date

It is not necessary to enter the check date unless you have reused check numbers. If you never re-order the same series of check numbers, leave the check date blank.

Bank #

Enter the bank # that the checks were issued from.  You can click on the lookup button or press [F4] to select a bank account from the lookup.

Type of Checks

Select the type of checks that you want to renumber.  Normally, you can use the default setting of “All Checks”.

In some cases, you may want to renumber only payroll checks or vendor checks.  For instance, if you printed payroll checks without verifying the starting check number, the payroll checks may have the same check numbers as a series of payables checks that you wrote.  In this case, you would want to select Payroll Checks, so that the program will leave the accounts payable checks on the original check numbers.

New Starting Check # / New Ending Check #

Enter the new starting check number to assign.  The Ending Check number will be calculated automatically for you. 

If you are moving checks from one bank account to another and you do not want to assign new check numbers, make sure that you enter the same check number for both the Current Starting Check # and the New Starting Check # entries.

Bank #

Enter the new bank account number to assign the checks to.  The program will automatically enter the original bank account number here, so if you are not moving checks from one bank account to another, you do not need to make any changes to this entry.

Reverse Numbering

Select this box if you need the program to reverse the check numbering sequence.  This may be needed if your checks printed in reverse order.  Some printer drivers will automatically reverse the order that checks are printed in, printing the last check first and the first check last. 

If you are trying to fix this situation, enter the last check # in the New Starting Check # entry and then select Reverse Numbering. This changes the New Ending Check # to match the Current Starting Check #.

In case this seems counter-intuitive, think of it this way:  the Current Starting Check # will be renumbered with the New Starting Check #.  Therefore, the New Starting Check # must be the last check in the sequence.

Renumber

Review the settings that you have entered, then click on this button to begin the renumbering process.

If you want to make sure you don’t mess anything up using this option, you can perform a backup prior to doing the renumbering and restore that backup if anything goes wrong.