Payroll Check Signoff Sheet

The Check Sign-off Sheet report can be printed after you have printed checks.  A space is provided next to each check for the employees to sign when they pick up their checks.

Go to Payroll > Checks > Payroll Check Signoff Sheet.

Bank #

The program will default to your payroll bank account.  Change the account number if you have issued checks from a different bank account.

Print Selection…

Select whether you want to select the checks to be printed by entering a starting and ending Check # or a Check Date range.

Starting Check # / Ending Check #

Enter the range of check numbers that you want to print.

Starting Date / Ending Date

Enter the date range of the checks that you want to print.

Printed by Operator

This entry allows you to select a single operator and print a sign-off sheet for only the checks printed by that user.

Print Amount

Select this box to print the check amount.  Some employers want the amount to show on the report so that the employee can verify his check total is correct.  Others don't want the total to print because the employees can see the net check amounts of everyone else on the report.

Print S.S. #

Deselect this box if you do not want the social security number printed on the Sign- off Sheet.  A setting in the Program Setup window controls whether the entire social security number or only the last four digits are printed.

Print Expired Alien Reg # Message

Select this box if you want the program to print a message on the Sign-off Sheet for employees whose alien registration number has expired.

Print Totals

Select this box if you want the total number of employees to be printed at the end of the report.  If the Print by Crew box is selected, then the program will also print the total number of employees for each crew.  If the Print Amount box is selected, then the check amounts will also be totaled for the crew and for the entire report.

Print Order

Select Check #, Crew/Check #, Alphabetic or Crew/Alphabetic.

Print Dates

Select whether you want to print only the ending pay period dates, both the starting and ending pay period dates, or both pay period dates and the check date.

Select Employees to Print

Normally employees that receive their pay via direct deposit instead of a check do not need to be printed on the Sign-off Sheet.  The default for this setting is to only print employees that are receiving a check.  You can change this to include direct deposit employees, or to print a sign- off sheet only for direct deposit employees.

Excel File Name

The Sign-off Sheet can be exported to an Excel spreadsheet, where you can modify and/or add to it and then print the sign-off sheets from Excel.

Employees/Page

The default number of employees per page that will be exported to Excel is 20.  If you want more employees to print per page, you can increase this, but it may require adjusting font sizes and/or row heights in the spreadsheet prior to printing.  Page breaks will be inserted before headings for each page.

This only affects the exported sign-off sheet, not the printed sign-off sheet.

Message

A custom message can be printed on all pages of the sign-off sheet.  Click on this button to open the Sign-off Sheet Message window:

The message may be printed in either the header or the footer of the page, depending on the option you select for the Position.