Review Cash Basis Journal Transactions

The Review Cash Basis Journal Transactions window is a feature that can be enabled for cash basis accounting.

With this feature, the program creates a separate general ledger for the cash basis transactions instead of calculating the cash basis report balances each time a report is generated. This allows you to print detailed reports that can be audited to the report balances.

Note  To enable the Cash Basis Journal Transaction option, contact Datatech support.

Once this option is enabled in the program, go to General Ledger > Transactions > Review Cash Basis Journal Transactions.

Before using the Review Cash Basis Journal Transactions option for the first time, you will need to create the journal file; this process may take some time.

To create the journal file, follow these steps:

  1. While in the Review Cash Basis Transactions window, right click on the first line and select Generate Transactions from the pop-up window.

The program will then prompt you to create the transactions from the G/L Starting Date. Click Ok to continue.

Note  Transactions are also generated whenever you run any financial report. Therefore, this process can be done by running a financial report first.

Once the transactions are generated, the window will display all cash basis transactions.

Viewing Credits or Debits Only

To view only credit or debit cash basis transactions: right-click on a transaction, select View from the pop-up menu, and then select either Credits Only or Debits Only.

Create a Transaction Batch

To create a new transaction batch, right-click on a transaction and select Create Transaction Batch from the pop-up menu.

  • Transaction Date: Enter a date for the transactions in this batch.

  • Source Journal: Enter a new source journal.

  • Reverse Amounts: Select this check box if you want to reverse the amounts of the transactions in this batch.

When you click Ok, the new batch will open in a Manual Journal Transactions window.