Grower Labor Reports

Labor Reports

The Grower Labor Report provides your growers will all of the information they are required to have concerning work that was performed by your employees.  In addition, an invoice may be printed with the commission or billing rates automatically calculated, which you can use for billing purposes.  The invoice information can be updated automatically to the optional Accounts Receivable system.  (Once in Receivables, corrections or additions may be made to invoices if necessary and then the invoices may be printed and finalized.)

Depending on the grower account settings and how you use the program, information is added to the Grower Labor Report file in one of four ways:

  1. After a Payroll Journal is printed and finalized.

  2. During the Create Checks process in Daily Payroll.

  3. By using the Generate Labor Report option in Daily Payroll.

  4. By using the Compile Prior Period Report option on the Labor Reports menu.

Go to Labor Reports > Reports > Grower Labor Reports.

Select grower(s) to print:

When you first open the Grower Labor Reports window, it shows "All Growers" at the top with a plus sign to the left.  Click on the plus sign to see which growers are currently in the labor report file ready to be printed.

In addition, you can click on the plus sign next to each grower name to see the pay periods that are currently in the file for that particular grower.  Most of the time, you should only have one pay period listed.  That is because the normal procedure is to finalize the labor report file after printing all grower reports for the week, and this clears the file for the next week's entries.  However, if you have not finalized the file from the previous week, or if you use the Compile Previous Period Labor Report option, it is possible to have multiple weeks listed in the file.  In addition, you may click on the plus sign next to the pay period to list the crops that were used for the checks in that period.

Underneath each payroll period, the information is further broken down by Crop ID, Crew #/Crew ID, or Time Sheet #. The particular breakdown is determined differently for each grower based on the setting used for the # of Invoices option in the Grower Entry window.

The line that is selected when you click Preview or Print determines what will be displayed or printed. So to print all growers, select the top-most item "All Growers".  If you want a report for just a single grower, click on that grower's name before printing the report.  If you want only a single week for a particular grower, click on the dates that you want to print underneath that grower's name.  And if you only want to see a report for the labor on a single crop for a grower, click on that crop description underneath the pay period.

You can also delete entries from the labor report file by pressing the Delete key on your keyboard.  If the top line (All Growers) is selected, this will delete all of the entries in the file (this can also be done using the Finalize Labor Report option).  If you have a grower, pay period, or crop/crew/time sheet # entry selected, only those entries will be deleted.

Print Invoice Only

When you are printing a report for a single grower, you can select this box so that only the invoice prints out instead of the entire Grower Labor Report. 

When printing reports for all growers, this checkbox will be disabled.  If it is selected, it will have no effect.

# of Copies

If you want to print more than one copy of the labor report and/or invoice, enter the number of copies to print here. 

Finalizing Grower Reports

As each grower report is printed, you will be asked if you want to finalize that grower's report.  If you are using the optional Accounts Receivable module, after you finalize a grower's report you will also be asked "Update Accounts Receivable?"  Answering yes to this question will create an invoice entry in receivables.

If all growers are finalized, a final question will be asked at the end of the report: "Clear grower labor report file?"  If you answer "Yes" to this question, then the entries in the labor report file will be deleted.  If you answer "No" to this question, you will be able to reprint an individual grower's report.

For instance, suppose you print and finalize all growers, but you notice a mistake on one of the grower's reports.  You could answer "No" to the last question, make corrections using the Edit Finalized Check option, and then reprint that grower's report.  The Grower Labor Report file can then be cleared using the Finalize Labor Report File option.