Invoice Journal

Invoice Journal Overview

The Invoice Journal is a report of all vendor invoices that have been entered into the accounting system.  This report must be printed and finalized after each batch of invoices is entered.  Vendor invoices will not appear on the Aged Accounts Payable Report, Cash Requirements Report, or Automatic Check Printing, until they appear on an Invoice Journal that has been finalized.

To print the Invoice Journal, go to Payables > Reports > Invoice Journal.

Print Current Batch

A Current Batch Report is a list of invoices that have not been finalized.  Normally you will enter a batch of vendor invoices, print the Current Batch Report, and if the entries are correct, finalize the report.

A Non-Current Batch Report is a list of invoices for any period.  The program will allow you to enter a starting and ending date for this report.

Starting Date / Ending Date

When printing a Non-Current Batch Report, enter the starting and ending dates to print invoices for.

Reference #

When a current batch report is printed and updated to the general ledger, a transaction reference number is assigned to that report.  If you need to re-print a Sales Journal for a specific transaction reference number, enter the number on this prompt.

Operator

If you want to print an Invoice Journal for invoices enter by a specific person only, enter the operator's name.  Otherwise, leave this entry blank.

Class to Select

If you want to select a certain class for this report, enter the class code here.

Vendor #

Enter or use the lookup to select a specific vendor.

Print Totals by Cost Centers

Select this option to print totals by cost centers.

Report Order

Select either date order or entry order.

Orientation

Select either Portrait or Landscape.

When printing using Landscape, the report will include discount amounts for each invoice along with the net due if the discount is used and a total of all discounts at the end of the report.