Crew Exception Report

The Crew Exception Report can be printed to check for situations where a single employee account is used by multiple people, resulting in either more than one check being issued on the same employee account in the same period, or an employee getting paid for working on two different crews for the same days in a single pay period. 

The Crew Exception Report must be run after checks have been printed.  You can run it before distributing checks to employees to catch errors.  It is designed for workflow situations where it is difficult to detect duplicate payments on an employee account.  For instance, if individual users are responsible for entering payroll information and printing checks for each crew, two people could work on different crews using the same account number and they would each receive separate checks. 

In some cases, an employee might move between crews in the same pay period, so it may be normal for a single employee to receive multiple checks if individual checks are issued by crew.  This report can help filter out legitimate cases of multiple checks being issued to the same employee from situations where there may be a problem.

Go to Payroll > Checks > Print Crew Exception Report.

Type of Report

There are two different reports that can be run. You can run a report that checks for employees that worked on two more crews on the same check, or you can run a report for employees that received two or more checks on two or more different crews.

You will have different report selections to enter depending on which report you choose.

Starting Check # / Ending Check #

Enter the starting and ending check # to run the report for.  These selections appear when you are running the report for employees that worked on two or more crews on the same check.

The following selections appear when you print the report for two or more checks on two or more crews:

Starting Check Date / Ending Check Date

Enter the date range that checks were issued for.

Minimum Hours Worked

Enter the minimum hours worked for an employee to appear on this report.  For instance, if workers should not have more than 60 hours in a weekly pay period, you could enter 60.  If two people were working under different crews using the same employee account, their total hours would likely exceed this threshold and the check information would appear on the report.

Minimum Gross Wages

Enter the minimum gross wages worked for an employee to appear on this report.