Pay Rates

Pay Rates/Guaranteed Rates

The Pay Rate Table is used to define standard pay rates for specific jobs.  These rates can be used when all employees performing a job are paid at the same rate. 

The check entry program will find the correct pay rate by the information you have set up on this table.  It will look up entries in the table in the following order:

During payroll data entry, the program will check this table to see if there is an entry that matches the G/L #, Cost ID, Job ID, and Wage Type that you entered on the check line item.  If a matching entry is found, the pay rate from that entry will be used automatically.

If no matching entry is found, the program will next check to see if there is an entry that matches the G/L #, Job ID, and Wage Type that you entered on the check line item, and that has no Cost ID.  This allows you to set up one entry for a specific job that applies to all Cost Centers.

If a matching entry is not found, then the program will look for an entry that matches the G/L #, Job ID, and Wage Type that you entered on the check line item, and that has a Starting and Ending Cost ID that includes the Cost ID.

To open the Pay Rates Table window, go to Payroll > Setup > Pay Rates.

G/L #

Enter the wage account number for which you are entering a pay rate.  You can press [F4] or click on the column heading to get a selection list of General Ledger account numbers.

Cost ID

Enter the cost center ID for this entry.  This entry can be left blank if you are either setting up a default rate for a job that you want to apply to all cost centers, or you are setting up a default rate that will apply to a range of cost centers.

Start Cost ID / End Cost ID

To set up a pay rate entry that applies to a range of cost centers, enter the starting and ending Cost ID’s in these columns.

Job ID

Enter the Job ID for this pay rate entry.  If you are not using Job Codes, this entry can be left blank.  For instance, if you are using a different G/L # for different jobs, then there is no need to use Job ID’s.

Unit

Enter a unit type, if applicable, for piecework wages.  For instance, for pruning you might enter "Vines" or "Trees", depending on what cost center you are entering this rate for.  For rolling or tuning raisin grapes, you could enter "Trays".  This unit description will print on the employees' payroll check stubs.  For hourly wages, no unit type is necessary.

Type

Select the pay type.  Press [F4] or click on the column heading to get a list of pay types.  Commonly used pay types are PW (piecework) and RH (regular hourly).

Rate

Enter the default pay rate.

Min Rate/Hr

This entry is used if you are guaranteeing employees a minimum pay rate per hour for piecework wages that is higher than the legal hourly minimum wage.  Enter the minimum rate per hour the employees are guaranteed here.   If an employee does not make the guaranteed hourly rate, a line will be added to their check to make up the difference.

H-2A Min Rate/Hr

If there is a rate for H-2A workers that applies to the cost center or job and it is different than the state's H-2A minimum rate, enter that rate here.

Bill Rate

This column is only enabled for labor contractors and farm management companies.  This is the rate that the grower will be billed for the labor.

This is used if the labor contractor contracts with the grower to do work for a specific piece rate, and is paying the employees another rate.  To use the Bill Rate from the Pay Rate file, the grower account must have the Billing Method set to “Fixed Rate”.

For instance, if the grower is charging $1.00 per tree to the grower, and paying .75 per tree to the employee.  This does not work out to an even commission percentage, so using the billing method of labor plus commission will not work in this instance.  By using the pay rate file, however, the labor contractor can specify both the pay rate and the billing rate for any particular job for individual crops.