Profit or Loss Statement

The Profit or Loss report lists all income and expense accounts, and the total profit (if income exceeds expenses) or loss (if expenses exceed income).

Go to General Ledger > Financial Reports > Profit or Loss Statement.

Ending Report Date

Enter the ending date for this report.

Special Report

Enter the number of the special report type to print.  Leave blank if you are not using the special report feature.

Cost Center

Enter a cost center mask here, if you want to print the report for a single cost center.  The cost center mask uses question marks to match digits in general ledger account numbers. 

For example, suppose you use four digits for the general ledger account number, and reserve the decimal portion (.01 through .99 for up to 99 different cost centers) to specify the cost center.  The cost center mask you would use would look like this:  ????.01, ????.02, ????.03, etc.

If you were using a five-digit general ledger account, with the last digit specifying the cost center (giving you up to 9 different cost centers), the masks would look like this:  ????1.00, ????2.00, ????3.00, etc.

Cash Basis Report

When this box is selected, the account balances will be converted to cash basis.  See the topic: Printing Cash Basis Financial Reports While Operating on Accrual Basis for more information on how this conversion is done.

To learn more about cash basis accounting, see the topic: Cash Basis Accounting in Datatech Software.

Report Type

If you select Detail, all accounts will be printed.  Selecting Summary will only print accounts based on each account's "Print on Summary Report" checkbox.

Excel File Name

If you would like to have the report exported to Excel, enter a file name here or click on the Browse button to select a file name to save the report to.  The program will export the report to Excel in a spreadsheet that is formatted as close to the printed version as possible.